TO: Board of Supervisors
FROM: Christine Bricen᷉o, Chief Human Resources Officer
REPORT BY: Joy Cadiz, Staff Services Manager
SUBJECT: Sixth Amendment to Agreement No. 170123B with Claremont Behavioral Services, Inc.
RECOMMENDATION
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Approve and authorize Amendment No. 6 to Agreement No. 170123B with Claremont Behavioral Services Inc., to increase the contract maximum effective July 1, 2025, from $86,065 to $125,000 per fiscal year with no termination to continue providing the Employee Assistance Program. (Fiscal Impact: $38,935 Expense; General Fund; Budgeted; Discretionary)
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BACKGROUND
The Employee Assistance Program (EAP) provides counseling services to County employees and their eligible dependents on a wide variety of issues including legal concerns, financial matters, and work/life referral services. Covered persons under this contract are entitled to five free counseling visits per incident with a licensed clinician. In addition, EAP provides on-site training seminars, consultation for County management staff, critical incident debriefing, and mediation/team building services for departments in need.
Claremont Behavioral Services, Inc., was awarded a contract to provide EAP services to County employees and their eligible dependents effective January 1, 2014. The contract was subsequently amended to add extra help employees and volunteer firefighters to the scope of services and add regulatory requirements as required by the Department of Managed Health Care. This contract amendment increases the contract maximum from $86,065 to $125,000 per fiscal year effective July 1, 2025, with no termination.
The services provided by EAP are critical to improving County employees' effectiveness in the workplace by increasing employee engagement and fostering positive working relationships. Utilization of the EAP services by County employees remains high and is proof that County employees are using this important benefit.
Requested Action: Approve and authorize Amendment No. 6 to Agreement No. 170123B with Claremont Behavioral Services Inc. to increase the contract maximum to $125,000 per fiscal year.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
10220 Human Resources |
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Is it Mandatory or Discretionary? |
Discretionary |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Up to $125,000 annually depending on services rendered. |
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Consequences if not approved: |
The County will not have a vendor to provide beneficial and highly utilized EAP services for County employees. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.