TO: Housing Authority Commissioners
FROM: Jennifer Palmer, Executive Director Housing Authority
REPORT BY: Alex Carrasco, Project Manager
SUBJECT: Approve a budget amendment for the purchase of HVAC units and repairs to walk-in refrigerator
RECOMMENDATION
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Approve a Budget Amendment for the purchase of two (2) HVAC units and perform necessary repair on a walk-in refrigerator (Fiscal Impact: $37,200 Expense; Housing Authority Fund; Not Budgeted; Discretionary)
[4/5 Vote Required]
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BACKGROUND
A budget amendment is necessary to purchase two (2) HVAC units and perform necessary repair on a walk-in refrigerator for the Mondavi Farmworker Center dorm units and its commercial kitchen. The existing HVAC equipment has reached its expected useful life (installed in 2005). Property management maintenance manager, as well as respective technicians recommend immediate replacement of both units. The walk in refrigerator can be cost effectively repaired (rather than replaced) at this time. Cinco de Mayo, Inc., a 501c3 non-profit organization, will donate funds raised through their annual golf tournament to offset the expenses.
Requested Action:
Approve a Budget Amendment to increase appropriations in Napa County Housing Authority (Fund 5060, Subdivision 5060503, Account 55400) by $37,200 for the purchase of two (2) HVAC units and repairs to walk-in refrigerator offset by a revenue increase of $37,200 in Donations (Fund 5060, Subdivision 5060503, Account 47500);
FISCAL & STRATEGIC PLAN IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
No
Is it Mandatory or Discretionary?
Discretionary
Discretionary Justification:
This is a matter of health and safety for lodgers. Emergency replacement of the HVAC units is a one-time investment that will ensure heating and cooling for years to come. Repairs to walk-in refrigerator will ensure food is maintained at required temperature.
Is the general fund affected?
No
Future fiscal impact:
Ongoing preventative ma...
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