TO: Members of the Governing Board
FROM: Christopher Silke - District Engineer
REPORT BY: Sarah Geiss - Staff Services Analyst
SUBJECT: Sole Source Award to Kubota Membrane USA Corporation
RECOMMENDATION
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Purchasing Agent and District Engineer request waiver of competitive bidding requirements and sole source award pursuant to Napa County Code 2.36.090 for the purchase of two (2) Membrane Cassettes from Kubota Membrane USA Corporation in Bothell, Washington, for the amount of $68,440 plus applicable sales tax, for an estimated total of $73,863.
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EXECUTIVE SUMMARY
The District's wastewater treatment plant has a single membrane biological reactor unit that processes all sanitary sewer collection flows for Berryessa Highlands residents. Process piping and structural supports integral to the MBR tank were fabricated by Ovivo, Inc. to accommodate Kubota Membrane USA cassettes. Membranes installed in conjunction with the 2013 USDA wastewater upgrades project have reached the end of their duty life cycle.
FISCAL & STRATEGIC PLAN IMPACT
Is there a Fiscal Impact?
No
Is it currently budgeted?
Yes
Where is it budgeted?
Org 5240500 Project 21071 Object 53360
Is it Mandatory or Discretionary?
Discretionary
Discretionary Justification:
The membranes are essential in treating wastewater at the necessary capacity
Is the general fund affected?
No
Future fiscal impact:
None
Consequences if not approved:
The District will be unable to treat the community's wastewater at the necessary capacity.
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
On January 10, 2023, the Board of Directors approved appropriations of $135,000 from the District's USDA depreciation reserve account into Project 21071 that addresses replacement of short-lived fixed assets at the District's Wastewater Treatment Plan...
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