TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: Andrea Salter - Staff Services Analyst I
SUBJECT: Amendment No. 9 to Lease Agreement No. 170067B for the Records Center
RECOMMENDATION
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Director of Public Works requests approval of and authorization for the Chair to sign Amendment No. 9 to Lease Agreement No. 170067B with Rockwater, LLC for 994 Kaiser Road, Unit A, known as the Records Center, to extend the term for one additional year through June 30, 2024, and to adjust the monthly rental fee to $9,000 beginning July 1, 2023 for continued use as a records storage facility.
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EXECUTIVE SUMMARY
Since July 1, 2000, the County has leased approximately 6,000 square feet of space known as Unit A (Warehouse) at 994 Kaiser Road. On April 25, 2006, approximately 2,240 square feet of additional space known as Unit B (Annex) was added to the lease, for a total leased area of approximately 8,160 square feet, for front office, storage, and warehouse space for Records Management. On December 31, 2018, the lease of Unit B was terminated at the property owner's request. Overflow space for records storage has been made available at the County's South Campus located at 2721 Napa Valley Corporate Way (Building 4). Records Management has been engaged in a records digitization process to reduce the physical capacity needs for records and expects that all boxes from 994 Kaiser Road and 90% of boxes at 2721 Napa Valley Corporate Drive will be stored with an outside vendor by May 31, 2024. In the meantime, Records Management needs to continue to occupy Unit A for their main records storage. Approval of Amendment No. 9 will extend the lease for one additional year and adjust the monthly rental rate to $9,000 beginning on July 1, 2023, through June 30, 2024.
FISCAL & STRATEGIC PLAN IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
Yes
Where is it budgeted?
ITS-Records Management
Is it Mandatory or Discretionary?
Discretiona...
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