TO: Board of Supervisors
FROM: John Tuteur - Assessor-Recorder-County Clerk
REPORT BY: John Tuteur - Assessor-Recorder-County Clerk
SUBJECT: Approval of a Budget Transfer and Capital Asset Purchase of a Large Format Plotter-Scanner
RECOMMENDATION
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Assessor-Recorder-County Clerk requests the following actions (4/5 vote required):
1. Approval of a Budget Adjustment in the Recorder-County Clerk budget (Fund 1000, Org 1142000) increasing appropriations by $18,000 in Equipment (55400) offset by decreasing appropriations in Rents and Leases (52600) by $6,000 and increasing Revenues (48200) by $12,000;
2. Increase appropriations to increase transfers-out in the Non-Operating Special Revenue Fund - Micrographics (56100) by $12,000, and
3. Establish a capital asset in the amount of $18,000 for the purchase of a large format plotter-scanner.
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EXECUTIVE SUMMARY
The County Recorder is required to file assessment, parcel and subdivision maps as well as records of survey. These maps are large-format (18x24 inches) and are presented as hard copy mylar sheets. Recorder staff have scanned those maps for permanent retention using a large format plotter-scanner in Public Works. Paper copies have been produced on a large format plotter in the Recorder-County Clerk Division which is nearing the end of its useful life. To reduce recorder staff time and the impact on the Public Works Department, the Recorder-County Clerk is purchasing a large format plotter-scanner which scans the filed maps and produces paper copies as needed. The $18,000 cost of the equipment and the ongoing monthly maintenance fee is being offset by Recorder-County Clerk Special Revenue Micrographic and Modernization Funds. The Board is asked to approve Budget Adjustments increasing appropriations in Equipment with offsetting reduction in leases and increases in revenues.
FISCAL & STRATEGIC PLAN IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
Yes
Where is it budgeted?
Election...
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