TO: Board of Supervisors
FROM: John Tuteur - Recorder-County Clerk
REPORT BY: John Tuteur - Recorder-County Clerk
SUBJECT: Assessor-Recorder-County Clerk requests approval of Addendum 17 to Electronic Recording MOU with CA Department of Justice
RECOMMENDATION
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Assessor-Recorder-County Clerk requests approval of and authorization for the Chair to sign Addendum No. 17 to Agreement No. 170547B with the California Department of Justice increasing the amount by $1,490 for a new maximum of $27,327 and extending the term through June 30, 2023 for cost-sharing in a statewide Electronic Recording Delivery System (ERDS).
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EXECUTIVE SUMMARY
Assessor-Recorder-County Clerk requests approval of Addendum 17 to the Memorandum of Understanding (MOU) with the California Department of Justice for continued participation and cost-sharing in a statewide Electronic Recording Delivery System (ERDS). Effective March 1, 2010, the Board of Supervisors approved a $1.00 per document electronic recording fee which is deposited in the Recorder Electronic Recording Special Revenue Fund. Costs of this program are charged to that fund.
FISCAL & STRATEGIC PLAN IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
Yes
Where is it budgeted?
Budgeted in the Recorder's Budget Unit under the Computer Software/Licensing Fees account line (52515) and will be offset from Special Revenue Fund (11400-59), Electronic Document Recording.
Is it Mandatory or Discretionary?
Discretionary
Discretionary Justification:
In 2005 California authorized a statewide Electronic Recording Delivery System (ERDS) for recording of digitized and digital documents. Napa County began electronic recording in June 2016. Participation in the ERDS from the outset in 2005 (21 counties which has now grown to 52) has been beneficial for Napa County in assuring our concerns and suggestions are addressed. Approximately 60% of daily documents are now recorded electronically.
Is the general fund affected?
No
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