TO: Board of Directors
FROM: Steven E. Lederer, Director of Public Works
REPORT BY: Michael Karath, Staff Services Analyst II
SUBJECT: Contract Amendment - Landscape and Irrigation Services
RECOMMENDATION
title
Director of Public Works/District Manager requests approval of and authorization for the Chair to sign Amendment No. 1 to Agreement No. 230085B (SCSD) with Sanchez Brothers Landscape, Inc., a California "S" Corporation, for a maximum of $100,000 for the term July 1, 2022 through June 30, 2023, with an automatic rollover at the end of each fiscal year not to exceed two additional years, to provide landscape and irrigation maintenance services for the Silverado Community Services District.
body
EXECUTIVE SUMMARY
The Silverado Community Services District (SCSD) on August 1, 2022 terminated the contract of Brightview Landscape Services for failing to perform the contract's agreed upon Scope of Work. Recently, Brightview failed again to service the district's landscape islands during April and May 2022, and provided only partial service in June 2022. The SCSD Advisory Committee at its April 29, 2022 meeting established replacing Brightview as a top FY23 priority. In July 2022, SCSD staff conducted a Request for Proposal (RFP) to find a replacement. Unfortunately, no bids were submitted by the August 15, 2022 deadline. SCSD staff then negotiated an agreement with the Sanchez Brothers Landscaping. The SCSD had previously contracted with Sanchez Brothers Landscaping for interim service and the construction project of Landscape Island #27. The proposed amendment expands the interim contract to a full contract.
FISCAL & STRATEGIC PLAN IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
Yes
Where is it budgeted?
Landscape Services
Is it Mandatory or Discretionary?
Discretionary
Discretionary Justification:
The SCSD needs a landscape maintenance company that will provide quality service and abide by the Scope of Work agreed to in the landscape contr...
Click here for full text