TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: Amanda Exum, Staff Services Analyst I
SUBJECT: Professional Services Agreement with Facilities By Design for Space Planning, Design, and Furniture Coordination Services
RECOMMENDATION
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Director of Public Works requests approval of and authorization for the Chair to sign Agreement No. 230342B with Facilities By Design for the term of July 1, 2023 through June 30, 2026 with an automatic annual renewal not to exceed two years, and an annual maximum compensation of $150,000 for professional space planning, design, and furniture coordination services.
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EXECUTIVE SUMMARY
Napa County Public Works released a Request for Proposals (RFP) for on-call commercial and professional office space planning, design, and furniture coordination services. As a result of the Request for Proposals process, Facilities by Design has been selected as the service provider. Approval of this agreement will allow the County to have contracted space planning, design, and furniture coordination services as needed at all County owned and operated facilities through June 30, 2028.
FISCAL & STRATEGIC PLAN IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
Yes
Where is it budgeted?
Various departments encumber as needed.
Is it Mandatory or Discretionary?
Discretionary
Discretionary Justification:
Utilizing a professional space planner independent of specific merchants and product lines allows for unbiased space planning, design, coordination, and acquisition of furniture for County facility needs. Additionally, current staff may not possess the required specialized training, certifications, or functional experience to complete such tasks.
Is the general fund affected?
Yes
Future fiscal impact:
Each department utilizing space planning, design, or coordination will budget and encumber a portion of the contract, up to a maximum County-wide compensation of $150,000 per fiscal year.
Consequences...
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