TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: Amanda Exum - Staff Services Analyst I
SUBJECT: Amendment No. 2 to Professional Services Agreement 230037B with HCI Services, Inc.
RECOMMENDATION
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Director of Public Works requests approval of and authorization for the Chair to sign Amendment No. 2 to Agreement No. 230037B with HCI Services, Inc. to:
1. Increase compensation for routine fire system services by $1,000 for a new maximum amount of $49,220 per fiscal year for the term of the agreement;
2. Increase compensation for non-routine services by $25,000 for a new maximum amount of $95,000 in fiscal year 2022-23; and increasing compensation for non-routine services by $5,000 for contract years two through five for a new maximum amount of $25,000 to address critical maintenance and repairs at various County locations; and
3. Amend the scope of work to include routine monitoring, testing, and inspection of the alarm system at Carneros Fire Station 210.
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EXECUTIVE SUMMARY
Approval of Amendment No. 2 to Agreement No. 230037B will amend the scope of work to include routine fire alarm monitoring, testing, and inspection services for Carneros Fire Station 210, will increase maximum compensation for routine services by $1,000 per fiscal year to cover the added work, and will increase maximum compensation for non-routine services by $25,000 in fiscal year 2022-23. Compensation for non-routine services for future fiscal years will increase by $5,000.
FISCAL & STRATEGIC PLAN IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
Yes
Where is it budgeted?
Property Management
Is it Mandatory or Discretionary?
Mandatory
Discretionary Justification:
Monitoring, maintenance, and repair of fire alarm systems is required to ensure the safe and consistent operation of County-owned or operated facilities.
Is the general fund affected?
No
Future fiscal impact:
The amount will be budgeted accordingly in future fiscal years...
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